Employers must keep a clear and comprehensive summary of the case record on a person’s confidential personnel file and give a copy to the individual.
The record must include details of how the allegation was followed up and resolved, the decisions reached and the action taken. It must be kept at least until the person reaches normal retirement age or for 10 years if longer. All records must be signed and dated.
A secure allegations database will be maintained by the LADO. The record will provide accurate information for future reference, identification of any worrying patterns of allegations and provide clarification if a future Criminal Record Bureau (CRB) disclosure reveals an allegation that did not result in a prosecution or a conviction. It will prevent unnecessary re-investigation if the allegation must resurface.